Declaration officer Job Vacancy at Marinair Freight Ltd

January 25, 2023
Application ends: February 15, 2023
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Job Description

Reports to: Operations Manager

Type of Position: Contract

Main Purpose of Job: To accurately prepare and process error-free customs entries on behalf of the company within the laid down legal and statutory requirements for the customs clearance procedure.

Key Responsibilities & Duties

Effective Import declaration Form Applications Processing

Collect or receive Proforma and / or Commercial Invoice files from the Client Service Department
Scrutinize and ensure the Import Declaration Forms and documents are all correct
Effectively establish appropriate HS codes and incoterms
Accurately enter Import Declaration Form data in the TANCIS system
Coordinate IDF application fee payments and approval in the system
Ensure processed IDFs are dispatched to the clients or respective Client Service team for pre-shipment inspection purpose
Ensure an Effective Declaration Process

Promptly procure customers’ manifests from the airline handling centers for airfreight and the shipping lines for sea freight through the Client Services department, Mombasa Operations Team, or any other source as applicable.
Confirm and re-confirm HS codes used at IDF application for suitability
Compare and ensure manifested details tally with the shipping documents
Ensure the Customs entries are prepared with Zero errors
Prepare and make declarations of customs entries within agreed service levels
Promptly communicate discrepancies/ issues to Operations Manager.
Declaration officer Job Vacancy at Marinair Freight Ltd

Data Management

Ensure data has been entered accurately into the Mafl system
Ensure taxes payables have been captured correctly
Follow up and ensure taxes have been promptly paid
Monitor and ensure entries have been processed at the Document Processing Centre once payment has been made

Perform quality assurance on work processed
Identify and escalate recurring or consistent problems with systems functionality
Provide Administrative and Departmental Support

Regularly provide advice to Clients, Client Services team on Tax estimates as per the KPIs
Promptly provide information on HS codes, Tariff classification, and IDF preparation to relevant managers as required
Effectively handle all issues arising from disputes over tariff and valuation at any stage of clearance
Maintain a professional working relationship with internal and external customers and colleagues.
Ensure departmental and individual objectives are achieved
Plan, scheduled, and actively participate in departmental meetings
Establish, prioritize and present departmental action plans for meeting

Stakeholder Engagement

Effectively liaise with Stakeholders, Clients, Customs, ICDs, CFSs, Shipping lines, and staff from the same and other departments to ensure accurate entry and procedures
Correspond efficiently with the stakeholders (including and not limited to TASAC, TRA, Banks, etc.) using the respective systems
Effectively monitor current market trends in regard to customs and other stakeholders and sensitize the Company appropriately
Client Services Support

Effectively handle customer queries and disputes and proactively follow through to resolution
Promptly investigate and resolve customers’ complaints and escalate if appropriate to the Operations Manager.
Establish and process the required permits as required
Provide advice to clients on the required permits and processes
Effectively respond to customers’ issues arising from the IDF applications under process.
Promptly hand over files to the Client Services team for cargo movement follow-up after IDF application
Promptly prepare tax estimates for the Customers and Client Services Department
Other Specialist Training or Certifications

Single Window and TANCIS
Bachelor’s degree in Shipping and ports logistics management or any other related study.
Minimum Years of Relevant Experience

At least 3 years of experience
Experience and full understanding of Airfreight and Sea freight clearance procedures
Declaration officer Job Vacancy at Marinair Freight Ltd

Skills & Competencies

Excellent knowledge of SINGLE WINDOW and TANCIS online systems
Excellent Interpersonal skills
Excellent communication skills
Information management skills
Keen to detail

Please send your application cover letter & CV via email to with DECLARATION OFFICER as the Email Subject on or before February 15, 2023.

Only shortlisted candidates will be contacted.